COVID-19 Information

Updated 15 June 2020 

Travel

To protect personnel at AIR and help reduce transmission in the wider community:

• We ask everybody to avoid public transport, if they can, when travelling to AIR Studios
• Extra cycle parking will be provided, and we will seek extra car parking locally
• AIR staff will not be using public transport

Health Questionnaires

To reduce the chance that COVID-19 is brought on-site we require:

• Completion of our online pre-registration 24 hours prior to coming to Lyndhurst Hall
• Completion of a daily online health questionnaire whilst working at Lyndhurst Hall
• Possible health screening, e.g. temp check, by medical personnel on arrival

Training & Communication

To keep all personnel informed and ensure safe practice:

• All staff will receive COVID-19 H&S training before they return to work at the studio
• Risk Assessments and Health & Safety Policies are available online
• A dedicated online information hub has been created to keep staff informed

Arriving at the Studios

To ensure all personnel gain access safely when arriving you should:

• Allow for extra time to access the studio for queuing, registration and health checks
• Bring the access permission email – on a phone or printed to speed up sign-in
• Bring just one small bag (excluding musical instruments) kept at your designated seat/space
• Use the sanitising stations situated at the entrances.
• If possible, stay within the grounds for the duration of the session that day.
• On entry proceed directly to designated location/seat and remain at this location.
• Remain at seat/station unless directed otherwise. The rest of the building is closed.

Social Distancing

To reduce the possibility of transmission on-site we are implementing:

• 2m marshalled queue in the car park for entry to the building plus additional entrances
• Contact free sign in for all personnel with Sign In App or email invite
• Protective screens installed on the main reception desk
• Social distance signage installed in corridors and stairwells as appropriate.
• Certain areas designated 1-way or “traffic light” controlled
• ‘One person at a time’ entry to all bathrooms and 1 person in the lift
• Live Areas have strict seating protocols to maintain a minimum 2m social distancing
• Restricted movement between control room and live area

Personal Hygiene

To reduce the possibility of transmission on-site we are providing:

• Sanitising stations and signage at external entry and studio entry points
• Advisory / guidance hand wash signage in all bathrooms
• Single use paper towels in all toilet facilities
• Pedal operated waste bins in all areas

PPE

Specific PPE is not mandatory for attending the studio; however we do ask that:

• Musicians use face coverings or masks at all times when not playing.
• Clients, crew and visitors use face coverings at all times when not in designated area.

Provision of PPE and face masks.

• AIR staff will be supplied with, situation appropriate, PPE.
• Client, crew, visitors & musicians should supply their own face coverings or PPE.

COVID-19 Specific Cleaning

To remove possible contamination of surfaces and equipment AIR will:

• Disinfect common touch areas, in the morning & throughout the day after session breaks.
• Perform deep cleaning of the studio between projects and sessions
• Specific cleaning of musician equipment: chairs, headphones, music stands
• Specific cleaning protocols for personnel responsible for studio equipment
• Use anti-viral “misting” services and UVC disinfection systems as appropriate

Catering

To keep all personnel safe during breaks:

• AIR Canteen will remain closed as per current Government guidelines
• Tea, coffee and water fountain facilities will be unavailable
• Musicians are asked to bring all food/drink that they require for the day with them
• Clients and musicians are asked to eat at their seats/station or in space provide outside
• Musicians are asked to take all their waste/rubbish home with them or use pedal bins provided

This policy overview is also available in Microsoft Word format