COVID-19 Information

Updated 08 September 2020

Following UK Government Guidance and our own Risk Assessments, AIR Studios has drawn up a detailed Health & Safety Policy to protect the staff, clients and you from COVID-19.

This overview highlights the key points to help you understand the changes.

We also recommend you read the Musician Union guidance on what to expect when Attending Recording Sessions.

Further Documentation

Our full risk assessments and policies are available here

AIR Studios COVID-19 Studio Operations Risk Assessment V9 updated 08/09/20

AIR Studios COVID-19 Health & Safety Policy

AIR Studios COVID-19 Health & Safety Overview

Updated 08 September 2020 

Travel

To protect personnel at AIR and help reduce transmission in the wider community:

  • We ask everybody to follow GOV.UK and TfL guidance, particularly on public transport, when travelling to AIR Studios
  • Extra cycle parking will be provided, and we have some extra car parking locally

Health Questionnaires

To reduce the chance that COVID-19 is brought on-site we require:

  • Completion of our online pre-registration prior to coming to Lyndhurst Hall
  • Completion of an online health questionnaire, if requested, whilst working at Lyndhurst Hall
  • Possible health screening, e.g. temp check, by medical personnel on arrival

Training & Communication

To keep all personnel informed and ensure safe practice:

  • All staff will receive COVID-19 H&S training before they return to work
  • Risk Assessments and Health & Safety Policies are available online
  • A dedicated online information hub has been created to keep staff informed

Arriving at the Studios

To ensure all personnel gain access safely when arriving you should:

  • Allow for extra time to access the studio for queuing, registration & health checks
  • Bring the access permission email – on a phone or printed to speed up sign-in
  • Bring just one small bag (excluding musical instruments) kept at your designated seat/space
  • Use the sanitising stations situated at the entrances.
  • On entry proceed directly to designated location/seat and remain at this location
  • Remain at seat/station unless directed otherwise. The rest of the building is closed.
  • Use the space provided outside when on breaks

Social Distancing

To reduce the possibility of transmission on-site we are implementing:

  • 2m marshalled queue for entry to the building plus additional entrances
  • Contact free sign in for all personnel
  • Protective screens installed on the main reception desk
  • Social distance signage installed in corridors and stairwells as appropriate.
  • Certain areas designated 1-way or “traffic light” controlled
  • ‘One person at a time’ entry to all bathrooms and 1 person in the lift
  • Live Areas have strict seating protocols to maintain 2.5m social distancing
  • Controlled movement between control room and live area

Personal Hygiene

To reduce the possibility of transmission on-site we are providing:

  • Sanitising stations and signage at external entry and studio entry points
  • Advisory / guidance hand wash signage in all bathrooms
  • Single use paper towels in all toilet facilities
  • Pedal operated waste bins in all areas

PPE & Face Masks

We ask that:

  • Musicians use face coverings or masks at all times when not playing
  • Clients, crew and visitors use face coverings at all times when not in designated area

Provision of PPE and face coverings.

  • AIR staff will be supplied with, situation appropriate, PPE
  • Client, crew, visitors & musicians should supply their own face coverings or PPE

COVID-19 Specific Cleaning

To remove possible contamination of surfaces and equipment AIR will:

  • Disinfect common touch areas, in the morning & throughout the day after session breaks
  • Perform deep cleaning of the studio between projects and sessions
  • Specific cleaning of musician equipment: chairs, headphones, music stands
  • Specific cleaning protocols for personnel responsible for studio equipment
  • Use anti-viral “misting” services and UV-C disinfection systems as appropriate

Catering

To keep all personnel safe during breaks:

  • AIR Canteen will remain closed
  • Tea, coffee and water fountain facilities will be unavailable
  • Musicians are asked to bring all food/drink that they require for the day with them
  • Clients and musicians are asked to eat at their seats/station or in space provide outside
  • Musicians are asked to take all their waste/rubbish home with them or use pedal bins provided

Operating Procedures

Updated 08 September 2020

Protocol

Whilst on-site musicians are requested to:
  • Wear a face covering or mask at all times except when playing
  • Stay at their designated seat or station
  • At breaks only leave their seat when instructed
  • Be mindful when in the live area not to encroach within 2m of another musician
Musicians are not permitted to touch any studio equipment other than their designated:
  • Chair
  • music stand
  • sheet music
  • headphones
  • instrument and personal belongings
Musicians must not touch or use another musicians designated equipment.
Musicians must not plug their own equipment/chargers into mains sockets

Breaks

Musicians should remain seated until instructed. We have provided access to an outdoor area and musicians are encouraged to use this on breaks. You will be informed which toilets are in use on a given session.

The rest of the studio building is STRICTLY out of bounds - this includes the gallery unless you are seated in the gallery.

Headphones

  • Will undergo specific anti-viral cleaning before and after use
  • Can be cleaned by the user with their own cleaning products
  • Musicians can bring their own headphones
  • Musicians must minimise contact with our headphone stage boxes

Specific Instruments

We request that players of the following instruments should also:
  • Brass – capture spit valve content with a container, towel or cloth and take this off-site
  • Wind - following latest GOV.UK guidance we no longer require any extra mitigation
  • Vocals/Choir - following latest GOV.UK guidance we no longer require any extra mitigation

Session End

Please leave the studio promptly whilst observing 2m distancing from your fellow musicians. There is no requirement to "Sign Out", we will do this for you.
Updated 08 September 2020

Protocol

Whilst on site clients, crew & visitors are requested to:
  • Wear a face covering or mask at all times except when in their Team Area
  • Stay within their designated Team Area during sessions unless permitted otherwise
  • Be mindful in the the Team Area not to encroach another persons 2m space

Teams & Cohorting

All staff, clients & crew that attend a session will be assigned to a "Team" for the day. This will dictate at what time you can access which areas of the studio. Only essential personnel are permitted to attend sessions so visitors to sessions are not possible.

Sound Engineer, Recordist, Assistant

Control Room Team. Controlled access to the Live Area once the musicians are in the Live Area. There is a dedicated toilet facility for this Team.

Producers & Directors

Control Room Team. No access to the Live Area.

Music Editors

Control Room Team. No access to the Live Area.

Composers

Control Room Team. Controlled access to the Live Area may be possible.

Conductors

Live Area Team. Controlled access to the control room for playback.

Orchestral Supervisors/Contractors/Managers/Fixers

Live Area Team or Control Room Team. Assigned depending on which location would benefit the role best.

Stage Assistant

Stage Team. Access to the Live Area - time limited once the musicians are in session. Access to Heath & Safety Area. No access to Control Room once musicians Control Room Team are present. The stage assistant, or designated staff member, is responsible for opening the Live Area doors.

Copyists

Stage Team. Access to Live Area but limited to when no musicians are present or there is limited occupancy - e.g. breaks. Distribute the scores to the stands before the musicians enter the Live Area. Provide boxes for the musicians to deposit the scores at the end of the session.

Technical Support

Technical Team. Access all areas but time limited in the Live Area when musicians are present. Technical Support may provide longer assistance in the control room providing all occupants observe social distancing.

Technical Director (H&S)

Health & Safety Team. As per Stage Team but Access All Areas to for any supervision or enforcement issues.

Medic

Health & Safety Team. As per Stage Team but Access All Areas if medical attendance is required.

Teams Floorplan




Session End

Once all musicians have left the building after a session then the Control Room Team and Stage Team may move more freely to facilitate break-down and setup. Social distancing must be observed at all times. Care should be taken when handling equipment that has yet to be cleaned; it is advised to wear gloves if practical for the job.
Updated 08 September 2020

All our air conditioning is now running at 100% fresh air. This air supply is from intakes at the top of the building. Each studio & live space has a separate system. The Hall's extract system is automatically enabled whenever the session is not in record - 60-70% of a session.

AIR Conditioning Specification

The ac/hr (air circulation per hour) for each space is:
  • Hall Control Room 13.5 ac/hr
  • Hall Live Area 3.32 ac/hr
  • Studio 1 Control Room 28.5 ac/hr
  • Studio 1 Live Area 7.75 ac/hr
  • Studio 2 Control Room 18.75 ac/hr
  • Studio 3 Control Room 13.25 ac/hr
Updated 08 September 2020

The UK Government Social Distancing Guidelines of 2m has reduced our studio capacity levels significantly.
The maximum capacity in each of our rooms is as follows:

The Hall

Control Room – 6 people (Engineer, Recordist, Assistant, 3 Clients)
Live Room – 50 musicians - includes musicians in booths when "open"
Large Booths (x2) – 2 people in each when "closed"
Small Booths (x2) – 1 person in each
Ante Room – 2 people
Green Room – 2 people (if available)

Studio 1

Control Room – 5 people (Engineer, Recordist, Assistant, 2 Clients)
Live Room – 20 musicians
Ante Room – 1 person

Studio 2

Control Room – 3 people (Engineer, Assistant, Client)
Ante Room – 1 person

Studio 3

Control Room – 4 people (Engineer, Assistant, 2 Clients)
Ante Room – 1 person

Mastering

Suite – 1 person (Engineer) Unattended only
Prep – 1 person (Engineer)

Restrictions on Movement
  • Only specified control room personnel will be allowed into the live area whilst there are musicians on the floor
  • There will be a stage assistant designated to perform essential live area duties - on some sessions this role may be combined with the Control Room Assistant
  • Technical support personnel will make every effort to resolve issues remotely but may be required to attend these spaces on occasion
  • A sanitising station is positioned at the control room door and must be used on each whenever moving between the two Areas
Updated 21 September 2020

AIR Studios will only be taking bookings for two sessions on any given day. In general this will be for the same set of musicians except where sessions are either:
  • Soloists
  • limited numbers so that equipment is not shared across sessions
  • Appropriate cleaning can take place between sessions

Duration

  • 2 hours extended to 2 hours 10 mins - 20 min break
  • 3 hours extended to 3 hours 10 mins - 25 min break
  • 4 hours extended to 4 hours 10 minutes - 30 min break
  • Choir breaks to be once per hour
We may request extra session time to be used as breaks if an assessment dictates this is required. Please check the MU Guidance on variations to session times and breaks for more details
Updated 08 September 2020

To complement our policy of keeping as many of the productions personnel off-site as possible AIR has updated it's range of remote monitoring options:

Zoom

Talkback and video. Application or web

Audiomovers

HQ audio feed. Web-based, no app required.

Source-Live

HQ audio & video. Web-based, no app required.

SourceConnect Pro-X

HQ audio, talkback and pic sync. Complex setup.

SourceConnect Now

Talkback. Web-based.

Contact

For further details or answers to specific questions you may have please contact us:

AIR Studios Coronavirus Team – coronavirus@airstudios.com

COVID-19
Health & Safety Guidance for musicians, contractors and all personnel who will be working at the studio
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